City Administrative Regulations

Administrative Regulations (ARs) outline the City's policies and standard operating procedures for administrative functions applicable to all City departments and personnel.  ARs are prepared by responsible departments and authorized by the City Manager per the City Charter Section 401.   

Since 2022, every department has been working together to conduct a comprehensive review and update a series of ARs (please note that some ARs may be recategorized and renumbered).  For more information, please contact the City Manager's Office at [email protected] or 714-536-5910.

Table of Contents

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100 General11 documents

• 101 Issuance and Management of Administrative Regulations - Updated!
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• 102 Council Requests
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• 106 Agenda Scheduling
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• 107 Citywide Grants Management Program
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• 111 Vacancies and Onboarding Procedure for Boards, Commissions, Committees, or Advisory Groups - Updated!
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• 114 Procedures for Processing Citizen Inquiries/Comments to the City Council or City Administrator
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• 115 Closed Sessions for City Council Redevelopment Agency Meetings
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• 116 Board, Commission, and Committee Minutes - Updated!
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• 122 Hometown Hero Banner Program Process and Procedures- Updated!
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• 123 Identification Badges at City Facilities
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• Civic Center Security and Lobby Concierge Service Procedure - NEW!
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200 Legislative, Legal, and Records Management14 documents

• 201 Use of Outside Legal Services
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• 202 Process for Environmental Clearance - Updated!
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• 203 Purchasing Card Policy
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• 204 Office Supplies
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• 205 Material Requisition/Purchase Order Process
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• 206 Receiving and Acceptance of Material and Equipment Ordered Via the Material Requisition/Purchase Order Process
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• 207 Surplus Disposal and/or Transfer
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• 208 California State Surplus Property
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• 211 ADA/504 Grievance Procedure - NEW!
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• 214 Insurance Requirements-Contracts
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• 222 Records Management Program
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• 226 Injury and Illness Prevention Program
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• 227 Retiree Medical Plan
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• 228 Professional Services Contract 
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300 Financial Administration (Including Budget Administration)9 documents

• 301 Official Travel and Other Business and Reimbursement of Expenses Policy
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• 303 Distribution of Employee Paychecks
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• 305 Appropriation Revisions
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• 308 Equipment Replacement/Capital Outlay Replacement Request
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• 311 Creditworthiness Policy for Security Deposit
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• 312 Identity Theft Prevention Procedures
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• 313 Smart-Cell Phone Use and Stipend
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• 314 Investment Policy Statement - Deferred Comp Plan
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• 315 Taxicab Program
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400 Procurement, Purchasing, and Contracting8 documents

• 404 Exercise of Discipline Leading to Dismissal, Demotion, or Reduction in Pay
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• 406 Employee Reclassification
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• 409 Position Allocation or Reallocation
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• 411 Appointment of Immediate Family Members and Family Members of City Contractors
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• 413 Constructive Action Plan (CAP) – Disciplining Alternative
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• 414 Family Medical Leave
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• 415 Alcohol & Controlled Substance Testing Policy
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• 420 Paid Sick Leave AB 1522
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500 Community Engagement (Including Public Information)11 documents

• 501 Payroll Deductions for Charitable Organizations
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• 502 Insertion of Printed Materials with the Municipal Services Bill
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• 503 Press Policy
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• 504 Distribution of Literature from Non-Profit Organizations and Groups Outside the City Government Structure
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• 505 Media Contact Advisory Notification
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• 506 Mass Notifications - Updated!
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• 507 Policy Regarding Televised Candidate-Ballot Measure Forums
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• 509 Social Media Policy for Elected and Appointed Officials
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• 510 Citywide Social Media Policy - NEW!
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• 511 Ticket Distribution and Disclosure Policy - NEW!
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• 512 Procedures for Proclamations and Certificates - NEW!
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600 Vehicle and Equipment8 documents

• 601 City-Owned Pool Vehicles & Operation - Updated!
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• 602 Use of City Equipment - Updated!
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• 603 Criteria for the Purchase of City Vehicles - Updated!
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• 604 Use of City-Owned Vehicles and Personal Vehicles for Official City Business - Updated!
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• 605 Email & Computing Resource Use - Updated!
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• 607 Digital Agendas and Due Process - Updated!
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• 609 Electronic Vehicle (EV) Charging Stations - Updated!
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• 606 Network Password & Cyber Security Policy - NEW!
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700 Buildings and Real Property7 documents

• 701 Managing and Scheduling of Meeting Rooms at the Civic Center - Updated!
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• 702 Building Maintenance Work Priorities - Updated!
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• 703 Ban on Use of Expanded Polystyrene (Styrofoam) Food Service Products in City Facilities and City Owned Properties - Updated!
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• 704 Nudity prohibited at City recreational facilities
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• 705 Citywide Flag Policy - Updated!
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• 706 Thermal Comfort Standards Policy - Updated!
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• 708 Pennant and Banner Policy - NEW!
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800 Interdepartmental Services & Coordination6 documents

• 802 Employee Safety Officer Program - Updated!
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• 803 Procedures for Establishing a City Position on State & Federal Legislation
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• 804 Surety Bonds
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• 805 Employee Commute Reduction Program/Surf Air Commute Choices Program - Updated!
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• 808 Sanitary Sewer Overflow and Subsurface Sewer Leak Response Procedures
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• 809 Hazardous Material Incident Response Policy - Updated!
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900 Personnel Administration & Risk Management15 documents

• 902 Access to Personnel Records - Updated! 
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• 903 Recruitment and Selection Procedures - Updated!
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• 904 Recruitment Request Forms and Personnel Requisitions - NEW!
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• 907 Auto Allowance - Updated!
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• 912 Risk Management Policy - Updated!
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• 913 Liability Claims Processing - Updated!
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• 916 Workers' Compensation Claims Reporting - Updated!
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• 917 Managerial Work Culture Policy - Updated!
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• 918 Property Loss Claim Processing Procedure - Updated!
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• 919 Self Insurance Program Audits - Updated!
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• 921 Equal Employment Opportunity Policy - Updated!
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• 922 Anti-Harassment, Discrimination, and Retaliation Policy - Updated!
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• 924 A Respectful Workplace Policy - NEW!
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• 901 Personnel Action Form (PAF) Approval Procedure - Updated!
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• 923 Violence in the Workplace Policy - Updated!
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